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  3. Club Events under the COVID Traffic Light System

Club Events under the COVID Traffic Light System

When running events, all clubs and societies have a strong responsibility to keep themselves, the venue staff, and the attendees safe.

If you have questions about any of the following information, feel free to reach out to the UCSA clubs team via clubs@ucsa.org.nz or 03 369 0555 and select prompt 1, prompt 1. We’re here to help and very happy to give advice and guidance!

Wherever possible, the UCSA strongly encourages and supports the use of My Vaccine Passes to keep you and your attendees safe.

To see the latest on the COVID Protection Framework direct from the government – make sure to visit covid19.govt.nz.

Event or Gathering?

In line with advice from the Government, there is remains the ability for clubs to differentiate between Gatherings and Events under the Traffic Light System.

If your club is running a gathering that meets the definition of a Gathering then you can follow those requirements instead of the Event requirements.

What is a Gathering?

A gathering is informal and involves getting together with friends and whānau you regularly socialize with.

Gatherings can include:

  • catching up with friends and whānau
  • weddings and civil union ceremonies
  • faith-based gatherings, for example church services
  • get-togethers and parties at your home or private dwelling
  • club functions
  • social sports
  • street parades
  • free public concerts in a park
  • community fairs
  • funerals and tangihanga.

What are Gathering Limits at each setting?

With My Vaccine PassWithout My Vaccine Pass
RedUp to 100 peopleUp to 25 people
OrangeNo LimitUp to 50 people
GreenNo LimitUp to 100 people
Gathering limits under the Traffic Light System

What is not a Gathering?

Gatherings do not include:

  • Events open to non-members
  • Events with guest speakers invited
  • Events not purely of a social nature

Unsure?

If you are unsure which applies to your club event, then it likely a Event, and you will need to follow the Event Requirements instead.

What are Event limits under setting?

With My Vaccine PassWithout My Vaccine Pass
RedUp to 100 peopleUnable to go ahead
OrangeNo LimitUnable to go ahead
GreenNo LimitUp to 100 people
Event limits under the Traffic Light System

What are our obligations if we choose to implement Vaccine Passes?

You are required to at a minimum sight vaccine passes. We recommend wherever possible you scan vaccine passes using the NZ Pass Verifier App:

If you are holding an event in a hospitality venue, or a public event venue, they may supply staff to verify passes. However if they do not, then as the event organiser, the responsibility will fall to the club.

What are the consequences if we don’t follow these restrictions?

Those clubs who do not follow these restrictions may face a fine of up to $15,000.

What about face coverings?

Under the COVID Traffic Light System you legally must wear a face covering when:

  • using public transport, airplanes (including in arrival and departure points such as train stations and bus stops) and in a taxi or ride-share vehicle
  • visiting a healthcare or aged care facility
  • inside retail businesses, such as supermarkets, pharmacies, shopping malls, indoor marketplaces, takeaway food stores, and public venues, such as museums and libraries
  • visiting the public areas within courts and tribunals, local and central Government agencies, and social service providers with customer service counters.

This means that there is no legal requirement to wear face coverings at events. However, if your attendees wish to wear one, they should be allowed to do so without any form of discrimination.

However, face coverings are encouraged when scanning tickets or in other close proximity tasks.

Venues other than Haere-roa

What other venues can clubs use?

University Spaces

We are continuing to work with the university to determine what spaces they can make available for clubs. We will update this section when we have more information.

Flats or Homes

Even when in your flats or homes, you need to follow these rules.

At all stages, please be considerate of your neighbours.

Please also remember that all the provisions of Sale and Supply of Alcohol Act 2012 still apply, including the Place of Resort conditions. We expect Police to be very unlikely to be letting any breaches slide whilst we are under COVID-19 restrictions, which could make the club liable for serious fines of up to $20,000 if these are not adhered to.

Other venues around town

You are most welcome to reach out and attempt to run events at other venues around town. Please remember to check that they are adhering to all MBIE and Hospitality NZ guidelines.

UCSA is currently working with venues in the Ilam area to discuss what options may be available for clubs.

If you can meet all the guidelines, run your event!

If you event can meet the New Zealand COVID-19 restrictions, then your event should be able to proceed.

Whatever you do, just remember to keep yourselves, your attendees, and your event safe.

Updated on December 6, 2021

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