The UCSA receives funds through the student levy to help support clubs in the form of grant applications.
There are main categories of grants that clubs can be apply for:
- Major Club Grant
- Small Club Grant of up to $500.00
- First Year Club Establishment Grant
All grants must be future focused, which means you cannot apply for a grant after the cost has already been incurred.
Grant Limits
The maximum that clubs can receive annually depends on the number of members they have:
- 20 to 70 members: Up to $2,000.00 annually.
- 70 to 150 members: Up to $4,000.00 annually.
- 150+ Members: Up to $6,000.00 annually.
Clubs or societies may receive up to four successful applications a year, or until they have reached their funding limit – whichever is reached first.
Please note that First Year clubs are limited to $500.00, irrespective of the number of members they have.
Major Clubs Grants
Major Club Grants can be used for a variety of reasons, including but not limited to:
- Large events and activities, particularly those that contribute towards the creation of a vibrant, diverse, and engaging campus. Limited catering is supported.
- Partial coverage of registration fees to help members participate in activities. This is not membership fees.
- Activities that develop the executive or members’ skill set.
- Campaigns centred on students’ issues, concerns, or causes.
- Health and safety equipment or training.
- Support student attendance at conferences and events, including sporting competitions, recognised by regional, national, or international organisations that are not related to academic study.
Small Club Grants
Small Club Grants are awards of up to $500.00, for relatively straightforward applications. These are the sorts of applications clubs frequently make such as:
- Banners, flags, and other marketing materials.
- Start-up costs for fundraising activities.
- Small events and activities.
- Minor equipment that can be monitored with an asset register.
First Year Clubs
First Year Club Establishment Grants are to help a club get up and running, and can be used for things such as:
- Banners, flags, and other marketing materials.
- Start-up costs for fundraising activities.
- Small on-campus events and activities.
How to apply
First step is to consider what you and your club needs while considering how much funding you are eligible for. Please also check the club grants policy to confirm that your grant may be eligible. (I.e. you’re not applying for something that the policy specifically forbids).
Next you will then need to gain access to your club admin tools, the process can be found below.
To apply for a grant on behalf of your club, log into the UCSA website and select Grant Applications from your admin tools:
When you are completing the application, it is important you submit as much accurate information as possible. If you are having problems, please reach out to us.
What do you need?
When applying for grants we require some documentation in order to submit your request to the next grants subcommittee meeting.
- Quotes and invoices for the product(s) or service(s) you are applying for. (An email screenshot won’t suffice!)
- A description of the item or event and why it is beneficial for your club members, particularly your student members.
- If you are applying for services or products related to an event, please note your expected attendance.
Please remember that grants are future focussed. MEANING: you cannot make an application for something that you have already paid for.
Once your application has been successfully lodged with all the necessary paperwork, it will be considered at the next available grants meeting. Please note these are once every two weeks during term time.
If you need any assistance, or have any questions, please contact clubs@ucsa.org.nz.