Tip: Start promotion early to give yourself the best shot at selling tickets. Leaving it too late (e.g. a couple of days before a major event), might mean they’re hard to shift. Help from the UCSA We have a few channels you can tap into. If you’d like advice or…
Now that your club is up and running, it’s time to start hosting events! Remember it is all about planning in advance. Familiarise yourself with the information listed here. Events on Campus Popular areas for events include Haere-roa, lecture theatres, C-block lawn and the Undercroft. If you’re unsure where to go,…
Before your event During your event After Your Event
So you’ve been awarded a grant application – fantastic! Here is how you go about completing your reconciliation. General Tips The Process If the Club Paid for the Expense Please supply the following: If you cannot provide both, then the grant award will be voided and you will be required…
Grants, sponsors and fundraising Club Grants The UCSA receives funds through the student levy to help support clubs in the form of grant applications. There are main categories of grants that clubs can be apply for: All grants must be future focused, which means you cannot apply for a grant after…
Anyone who receives income will ordinarily need to do this by raising an invoice for their customer to pay. Many of you will have your own accounting systems that can do this for you, but if you do not, you can use this guide. Invoicing Guide Invoice Templates There are…
Setting up a bank account is a crucial part of operating your club/society as all monies are processed here. The following steps give you a brief guide to how this all works. All affiliated Clubs and Societies should open a bank account. This must be a Not-For-Profit Organisational Account. It…
It is important to keep your club’s funds in order. The club’s treasurer will make sure information is recorded correctly and is reconciled. If you have any concerns, drop in and see the Clubs Co-ordinator. Must do Payments All payments should be made by direct debit. It is not satisfactory to…
The key to running your club is regular meetings. Executive members should be given fair warning of upcoming meetings and appointments. You should try to set meeting dates at least seven days before. Try and set a schedule at the beginning of the year so that all exec members can…
The usual organisational structure of a club is that of a committee. The committee is the group of people who takes on the responsibility of organising activities and administering the affairs. The structure is different for each club depending on their aims and objectives. Each role is equally important to…