If you need to book a UC managed space (basically any venue on campus that is not Haere-roa) you’ll need to complete a digital Event Notification Form (ENF), click on the button below to access the form.
It is all completely digital so once you’ve submitted it, one of our team will process it. We aim to be in contact with you within 5 business days upon submission.
We recommend submitting booking requests 3 weeks in advance of your preferred date.
If you have any questions about booking rooms on UC campus please reach out to clubs@ucsa.org.nz.
Risk assessment
For all on-campus bookings, UC requires a risk assessment to be provided with the booking request All risk assessments must include the following:
- Unwell, cold and flu like symptoms. (Covid-19)
- Site evacuation
- Police enforced lockdown
These are highlighted in yellow in the example file. You should adapt the risk assessment to be specific to your particular booking request e.g. If you intend on having food for your event, you must include the risk ‘Catering’.
Booking process
The below flowchart provides an overview of how bookings are processed.
While the process involves mutliple teams at UC all communications regarding these bookings is through the UCSA Clubs Team.
We try to review all booking requests within 5 business days, and once the process is complete we will send booking confirmations as soon as we can after recieving them