Club Grants

The UCSA receives funds through the student levy to help support clubs in the form of grant applications.

Generally there are 2 main types of grants that clubs can be apply for:

  • General club grants
  • Sport grants

In light of COVID-19, the UCSA also opened up an additional COVID-19 Club Grants pool in April this year. At this stage the COVID-19 grant category will remain in place until a review in November 2020.

The purpose of the COVID-19 grant funding is to encourage clubs to host online events etc. and ensure these are financially feasible and of interest to students. Clubs can also apply for unlimited grants under the COVID-19 category irrespective of how many general grants the club have applied for.

Conditions that apply to all grant types

Grant funds can only be awarded to clubs that have been affiliated to the UCSA for at least 12 months prior to the application being reviewed.

All grants must be future focused, which means you cannot apply for a grant after the cost has already been incurred.

Clubs are eligible for up to four grants in a calendar year, so it is worth considering how these are best used.

Grants cannot be used for the purchase of alcohol.

General clubs grants

General club grants can be used for a variety of reasons, and there are a number of caps in the policy around these to make decisions easy and straightforward.

Examples of what these can be used for include but are not limited to:

  • Social events
  • Promotional Materials
  • Field Trips and Conferences (Educational) / Club-run competitions / Sports Competitions
  • Marketing
  • Food
  • Training and Development
  • Production and Equipment
  • Venue Hire
  • Asset Purchases
  • Guest Speakers

For more details on each of these, and the caps for each category, please see the Club Grants policy attached to the bottom of this article.

Sporting Grant Category

A sporting grant application is any application this is primarily sport focused, where the application is for the benefit of amateur participants or players only.

Consideration will be given to the number of students benefiting and the quantity of funds the UCSA has available to grant.

For more details on sporting grant applications please see the Club Grants policy attached to the bottom of this article.

How to apply

First of all, ensure you have a purpose that can be granted by considering what you’re wanting to apply for against the club grant policy.

Next, consider whether the amount you are looking to apply for is reasonable in comparison to the amount of funds the club or the attendees / members / beneficiaries of the grant are contributing.

Once you’re ready to apply, head to the Clubs Portal.

All of our grant applications are processed electronically. In order to access the club grants section of the portal, you need have access to your club on the portal.

  • You may only have two people with access to your club at any one time
  • If you need to change who has access please email clubs@ucsa.org.nz and let them know who to remove and replace them with.

Once you have logged into the portal and have access to your club, you can select grants on the left hand menu, and start the application process.

When you are completing the application, it is important you submit as much accurate information as possible. If you are having problems, please reach out to us.

Once your application has been logged, it will be considered at the next available grants meeting. Please note these are once every two weeks during term time.

If you need any assistance, or have any questions, please contact clubs@ucsa.org.nz.

Updated on July 16, 2020

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