Club Grants

The UCSA receives funds through the student levy to help support clubs in the form of grant applications.

Generally there are 2 main types of grants that clubs can be apply for:

  • General club grants
  • Sport grants

Conditions that apply to all grant types

Grant funds can only be awarded to clubs that have been affiliated to the UCSA for at least 12 months prior to the application being reviewed.

All grants must be future focused, which means you cannot apply for a grant after the cost has already been incurred.

Clubs are eligible for up to four grants in a calendar year, so it is worth considering how these are best used.

Grants cannot be used for the purchase of alcohol.

General clubs grants

General club grants can be used for a variety of reasons, and there are a number of caps in the policy around these to make decisions easy and straightforward.

Examples of what these can be used for include but are not limited to:

  • Social events
  • Promotional Materials
  • Field Trips and Conferences (Educational) / Club-run competitions / Sports Competitions
  • Marketing
  • Food
  • Training and Development
  • Production and Equipment
  • Venue Hire
  • Asset Purchases
  • Guest Speakers

For more details on each of these, and the caps for each category, please see the Club Grants policy attached to the bottom of this article.

Sporting Grant Category

A sporting grant application is any application this is primarily sport focused, where the application is for the benefit of amateur participants or players only.

Consideration will be given to the number of students benefiting and the quantity of funds the UCSA has available to grant.

For more details on sporting grant applications please see the Club Grants policy attached to the bottom of this article.

First Year Clubs

First year club grants are considered on a case by case basis. Clubs are entitled to apply for grants any time after their affiliation has been granted.

In addition to the application process, first year clubs will be required to meet with the Clubs and Societies Administrator, to explain the following:

  • How will the grant benefit the club
  • How will it improve the longevity of the club
  • Demonstrate their current engagement with students
    • E.g. sign-ups, social media, events – past or planned

Pending these needs are all met an application on the clubs portal can be made.

Clubs can apply for one grant per term (maximum of four grants per year) with a maximum total of $500.00 upon the condition that they meet with the Clubs Administrator to discuss grant application.

How to apply

First of all, ensure you have a purpose that can be granted by considering what you’re wanting to apply for against the club grant policy.

Next, consider whether the amount you are looking to apply for is reasonable in comparison to the amount of funds the club or the attendees / members / beneficiaries of the grant are contributing.

Once you’re ready to apply, head to the Clubs Portal.

All of our grant applications are processed electronically.

When you are completing the application, it is important you submit as much accurate information as possible. If you are having problems, please reach out to us.

Once your application has been logged, it will be considered at the next available grants meeting. Please note these are once every two weeks during term time.

If you need any assistance, or have any questions, please contact clubs@ucsa.org.nz.

Updated on February 20, 2021

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