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Job Descriptions

The following are descriptions which are just that. They give an indication to what your rolescould include. Each role is specific to the club involved so a word to the wise – read with a grain of salt.

President

Duties

You need the skills to:
  • Liaise with the UCSA A&E team for advice, information and friendship…..?
  • Create and continue a vision for your club. Why does your club exist? What do you and your exec wish to achieve?
  • Set goals for the year and each project. Then you know what you are aiming for.
  • Align your image, marketing plans, and events to reflect your style and how you want the club to be seen.
  • Create a team environment where everyone can be heard, access resources, and bounce off each other. Be approachable so people can express any problems to you.
  • Distribute jobsto ensureeach position has applicable tasks listed and everyone knows who is accountable for which jobs. It isn’t your job to do everything.
  • Communicate and liaise with your team members before, during, and after projects. Address issues, offer counsel, and acknowledge their achievements as they happen.
  • Attend and chair Club meetings otherwise someone will usurp you. USURP!
  • Be knowledgeable and stay informed on all activities that your club is involved in.
  • Represent the voices of your club members.
  • Pass on information to the following years committee.
Skills and Attributes

You will need to have:

  • Communication skills are essential to engage your members and your executive. You will need to guide discussions keeping them on track to create open forums where people can express their ideas. A key part to this is active listening skills. It also makes you a better girlfriend/boyfriend…don’t believe me…why are you single then?
  • A common sense approach. The ability to be logical and objective.
  • Leadership skills to be able to make decisions, convey information, and be able to work within a team.
  • Organisation and planning skills.
  • Passion and being enthused by what you’re engaged in will make you better at all of the above.
Job Rewards
  • Control the direction of the club you are passionate about.
  • Free club subscription, depending on your constitution.
  • Something to add to your Curriculum Vitae.
  • The Force…wait that is star wars….
  • Chicks dig presidents, example being Bill Clinton.

Secretary

Duties

You need the skills to:
  • Liaise with the UCSA A&E team for advice, information and gossip…?
  • Re-affiliate the club with the UCSA at the beginning of the year (by March 30).
  • Create a database of your club membership and secure key information in a safe and accessible format.
  • Align club communications so that they are consistent and build the club image you wish to reflect – internally and externally.
  • Be aware of the UCSA rules and procedures for clubs, as well as those laid down within your own constitution.
  • Keep important documentation safe and accessible.
  • Encourage a team environment so everyone can be heard, access resources and information.
  • Be approachable so people can communicate with you.
  • Attend and minute club meetings, distribute minutes, agendas, and communications in a timely fashion to ensure the executive and members are informed.
Skills and Attributes

You will need to have:

  • Communication skills as they are essential to engaging your fellow executive. You will need to help guide discussions, keeping them on track to create open forums where people can express their ideas.
  • An organised approach with the ability to be logical and objective.
  • Good spelling and grammar skills (or be awesome with spell check).
  • Passion and enthusiasm. Both will make you better at all of the above.
Job Rewards
  • Control and influence on the flow of information…and information is power…
  • Free club subscription, depending on your constitution.
  • Looks good on your Curriculum Vitae.
  • Good work stories…wait that is the Police…
  • Chicks dig secretaries. Example: Cougar bosses hiring 20 year old boys to be their P.A.

Treasurer

Duties

You need the skills to:
  • Liaise with the UCSA A&E team for advice, information, and yarns…?
  • Ensure Club subscriptions, sponsorships and income is collected.
  • Maintain accurate and up to date financial records and keep good records for auditing purposes.
  • Budget for events and ongoing running costs. Prepare realistic financial forecasts for events to reduce liability.
  • Keeping checks on cash flow to stay within budgets.
  • Pay bills before they fall due to build good credit.
  • Attend all committee meetings.
  • Seek sponsorship to create relationships of mutual benefit.
Skills and Attributes

You will need to have:

  • The ability to count…seriously, it will help…
  • Budgeting skills.
  • Good reporting skills to keep the team up to date on the financials of the club.
  • Short and long term planning for up to two years in advance – because it can take longer than a year to get the finances in order.
  • The ability not to steal.
  • Use excel…it’s pretty nifty.
Job Rewards
  • This job will build your accounting skills which are useful in all industries.
  • Looks good on your Curriculum Vitae.
  • Dennis from accounts always pulls at the Christmas party.

Updated on May 11, 2020

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