• Completing your Grant Reconciliation Process

    So you’ve been awarded a grant application – fantastic! Here is how you go about completing your reconciliation. General Tips The Process If the Club Paid for the Expense Please supply the following: If you cannot provide both, then the grant award will be voided and you will be required…

  • Alcohol at your Events

    To keep the community safe, alcohol is regulated in NZ by the Sale and Supply of Alcohol Act 2012. If you’re running a club and throwing events, it’s important to know the law so you can avoid any trouble. Of particular importance are the provisions: Use of unlicensed premises as…

  • Sustainable Events

    In terms of making your event more sustainable, think about transport, energy and water use, waste reduction, and where and what you buy. Green Events Remember the ad about keeping NZ beautiful, or at least the retro T-shirt? Take into consideration where your products are coming from and what’s happening…

  • Job Descriptions

    The following are descriptions which are just that. They give an indication to what your rolescould include. Each role is specific to the club involved so a word to the wise – read with a grain of salt. President Duties You need the skills to: Liaise with the UCSA A&E…

  • Eftpos

    We have two EFTPOS machines available for hire on a first-in, first-served basis. You can book this though the Equipment Booking form. Please note that these cannot be booked for clubs days.

  • Selling Tickets

    Flicket is our online ticket seller. You can list your event for free if you complete the UCSA Clubs Event Ticketing form.

  • Gear Hire

    We have a whole bunch of gear that clubs can use to run an event, create content or just have fun! You can hire it free of charge, all you need to do is fill in a form and front up a bond. It’s up to the club to pick…

  • UCSA Website Club Listings

    Event Ticketing and Promotion Event promotion can be done a few different ways:UCTV – you can have an image displayed on UCTV for one week. UCSA Website – We will post your event under the club events section on our website from when you send us the form until the…

  • UCSA Facebook Page

    The UCSA Facebook page is generally reserved messaging from the UCSA and some of it’s key partners. Generally, this page is not available for promotion of club events – due to the huge demand this would place on a strategic platform. That said, clubs are welcome to pitch for promotion…

  • UCTV Digital Signage

    The UCSA runs 20 digital screens on campus to promote club and UCSA events and services.* If you have any questions about the following tips, please contact us on clubs@ucsa.org.nz *Please note we don’t run every screen on campus – others are managed by UC. Guidelines: Slides and videos are…