Regardless of where your event is held, you are responsible for managing your hazards through risk assessment.
What is a hazard? A hazard is anything that can cause harm.
What is a risk? A risk is potential consequence of not dealing with the hazard.
Part of managing your hazards is to complete a Hazard Risk Assessment and Management Form before the event starts. A Hazard Risk Assessment and Management Form documents hazards and the risks they pose that could cause harm to your event attendees, as well as staff.
How to complete a Hazard Risk Assessment and Management Form
- Identify the hazard
- A hazard is something that can injure you, make you sick or kill you (the source of the harm or loss).
- What is the risk that this hazard poses?
- What could occur that leads to this hazard causing harm?
- Determine how likely this risk event is to happen?
- What is the worst possible consequence of this risk (C).
- How likely is the Risk to occur? (L)
- C x L = Risk Rating
- How are you going to control this risk and reduce the risk rating?
- Eliminate the Hazard (Remove trip hazard by keeping floor clear)
- Substitute the Hazard (Replace old equipment with new)
- Isolate the hazard (Use a barrier to separate people from it)
- Engineering controls (Use a trolley to move gear rather than lifting)
- Administrative controls (Training, Supervision, signage)
- Use PPE (wear protective clothing / equipment)
- What is the new risk rating
- C x L = Risk Rating
- The consequence stays the same – but we are reducing its likelihood
Please contact the UCSA Events Team if you require assistance with the hazard identification and/or risk assessment process.